MINUTES OF MEETING FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Falcon Trace Community Development District was held Wednesday, July 19, 2023 at 6:00 p.m. at the Big Hawk Lake Recreational Center, 13600 Hawk Lake Drive, Orlando, Florida. Present and constituting a quorum were: Sara Hurst Chairperson Carole Miller Vice Chairperson Kathy Stark Assistant Secretary Sue Marchesi Baron Assistant Secretary Perry Shaikh Assistant Secretary Also Present were: Jason Showc District Manager Mike Eckert District Counsel Kate John KutakRock Jarett Wright Field Operations Marcia Calleja CALM The following is a summary of the discussions and actions taken at the July 19, 2023 meeting.An audiocopy oftheproceedingscanbeobtainedbycontactingtheDistrictManager. FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comment Period There being no comments, the next item followed. July 19, 2023 Falcon Trace CDD Ms. Hurst stated if we are unable to render aid there is no penalty for not assisting. Mr. John stated yes. Ms. Miller moved to approve Resolution 2023-07. Ms. Stark seconded the motion. The motion passed on the following roll call vote: Ms. Hurst yes. Mr. Shaikh yes. Ms. Stark yes. Ms. Baron yes. Ms. Miller yes. SIXTH ORDER OF BUSINESS Ratification. of Non-Ad Valorem Agreement with Orange County Mr. Showe stated this is the agreement we enter into annually with Orange County to place our assessments on the tax roll. Ms. Hurst moved to ratify the non-ad valorem agreement with Orange County. Ms. Baron seconded the motion. The motion passed on the following roll call vote: Ms. Hurst yes. Mr. Shaikh no. Ms. Stark yes. Ms. Baron yes. Ms. Miller yes. SEVENTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Eckert stated we were asked to look into an issue with the roof on the clubhouse, we provided advice on how we suggest you handle that issue. Staff has been getting proposals to evaluate and fix that damage. That is the first step and if you have to file a suit against them you want to know what your damages are. If your damages are $800, I will tell you don't spend it on us, fix it for $800. Until we know those numbers, we can't give the appropriate advice. Ifit is in the $5,000 to $10,000 range it is questionable whether it is worth it. In this particular case that number goes lower. I'm concerned if you go to court and win and get prevailing attorney's fees and they are not collectable. There are no assets so we want to take a quick look at that before we recommend that you actually file something. 3 July 19, 2023 Falcon Trace CDD Ms. Miller stated we did. Mr. Showe stated we wanted more clear direction because I couldn't find it in the minutes. Mr. Wright stated when we moved the ones we had, people sit on the top portion and that one is now bent. We need something a little more stable. After discussion of the type and location of benches staff was directed to bring back options on benches with backs. Ms. Calleja updated the board on rentals and pool usage and activity since the last meeting. EIGHTH ORDER OF BUSINESS Supervisor's Requests Mr. Showe stated we provided you with the email from Mr. Shaikh with his agenda item requests. A. Review of CDn Related Policies and Procedures i. Rules of Board Meetings Mr. Shaikh asked is the CDD forever? Mr. Eckert stated not necessarily. Mr. Shaikh asked we had this thing for 20 years and what are we going to do? The rules how we conduct our meeting, this meeting does not require a predetermined agenda by law. Mr. Eckert stated that is incorrect. I will send you the statute. Mr. Shaikh stated that particular thing is in email and I will show you that. It is nice to have an agenda and when the meeting gets started the law permits the same things come up, they should be discussed, things can be added to the meeting and be productive. The email I sent to all of you. Mr. Eckert asked why are you sending emails to other board members? I have told you over and over again not to send emails to other board members because it can create a sunshine law violation for you and the other board members. Mr. Shaikh stated the law says you can't tell somebody you only have two minutes to talk. 5 July 19, 2023 Falcon Trace CDD Mr. Eckert stated you come in here and say stuff is against the law and it is not. I disagree with you on it each time then we talk about the same thing two months later, because the law isn't what you want it be so therefore it is wrong. That is where we are getting into a problem and that is why I'm here today. The only board member I have talked to in the last 60 days is you. The district got billed for that. I'm here today in person for this meeting for this. You are the one that is incurring the cost on behalf of the district right now, because you brought up a bunch of legal issues that we have gone over and over again that you want to talk about. Now we are going to spend time talking about it and the residents here are going to pay more money because you want to do this again. Mr. Shaikh stated you are absolutely wrong. I want to make sure very word is recorded in these minutes. You are patronizing because how can you say, how do you like "to have a neutral or third party or something. Mr. Eckert stated I have a neutral party and that is the board. The board reviews all the expenses that are made and the board has the option to go back and say GMS why did you pay $50,000 for a bench, we want to see the invoice we want to know why you did that and that may be coming out of your pocket if you did that against our will. Mr. Shaikh stated that's what I'm saying, GMS should not be paying out money. Mr. Eckert stated you just asked for a neutral person, there is, it is this board. You look at those invoices every month and look at those if they were appropriate or not appropriate. If there is something inappropriate, embezzlement theft, misappropriation of funds we are going to go after GMS because they are the ones that have the insurance policy that we required in our district management contract. Mr. Shaikh moved to remove Jason Showe as treasurer and there being no second, the motion died for lack of a second. iv. Dissolution Mr. Shaikh asked why is CDD created? Mr. Eckert stated a CDO is created to finance, manage and maintain infrastructure. Mr. Shaikh stated it is also spelled out that once COD has accomplished whatever it is for and all the loans have been paid back COO needs to go away. Mr. Eckert stated that is absolutely not true. 7 July 19,2023 Falcon Trace CDD Mr. Shaikh stated Mike sent us information about the agenda. Ms. Miller asked how much is this meeting going to cost us because you are here for the length of time? Mr. Eckert stated I believe we have a flat fee for the meetings I attend in person, $1,700 or something like that versus a few hundred dollars being on the phone. Ms. Stark asked roughly what have you spent on all the emails? Mr. Eckert stated not a lot. When I get an email or copied on it from Perry that he sends to other board members, I will chime in telling the board members not to respond. Perry and I spentprobablylessthanhalfanhourtalkingaboutsome ofthese issueshehadconcernswith. Ms. Miller stated he needs to stop sending those emails. Mr. Sheikh stated you and I haven't talked in a couple months. Mr. Eckert stated after the last meeting you had concerns. Ms. Hurst stated on 19th of May you talked with Perry for half an hour and it cost us $182.50. On the 22nd Mike spent 45 minutes preparing for and a call from Supervisor Shaikh for $255.50. Mr. Showe stated you specifically requested a call from Mike in the board meeting. Ms. Stark moved to adjourn the meeting at 7:26 p.m. Ms. Miller seconded the motion and the motion passed on the following roll call vote. Ms. Hurst yes. Mr. Shaikh no. Ms. Stark yes. Ms. Baron yes. Ms. Miller yes. Chairman/V ice Chairman 9