May 8, 2024 Board of Supervisors Falcon Trace Community Development District Dear Board Members: The meeting of the Board of Supervisors of Falcon Trace Community Development District will be held Wednesday, May 15, 2024 at 6:00 PM at the Big Hawk Lake Recreation Center, 13600 Hawk Lake Drive, Orlando, Florida. Following is the advance agenda for the meeting: Board of Supervisors Meeting 1. Roll Call 2. Public Comment Period 3. Approval of Minutes of the March 20, 2024 Board of Supervisors Meeting 4. Discussion of Community Movie Night 5. Presentation of Fiscal Year 2023 Financial Audit Report 6. Staff Reports A. Attorney B. District Manager’s Report i. Approval of Check Register ii. Balance Sheet and Income Statement iii. Presentation of Registered Voters- 1,759 C. Field Manager’s Report D. Amenity Manager Report 7. Supervisor’s Requests 8. Adjournment MINUTES OF MEETING FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Falcon Trace Community Development District was held Wednesday, March 20, 2024 at 6:00 p.m. at the Big Hawk Lake Recreational Center, 13600 Hawk Lake Drive, Orlando, Florida. Present and constituting a quorum were: Sara Hurst Chairperson Carole Miller Vice Chairperson Sue Marchesi Baron Assistant Secretary Also Present were: Jason Showe District Manager Kate John District Counsel by telephone Jarett Wright Field Operations Marcia Calleja CALM The following is a summary of the discussions and actions taken at the March 20, 2024 Falcon Trace Community Development District’s regular Board of Supervisor meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comment Period There being no comments, the next item followed. THIRD ORDER OF BUSINESS Approval of the Minutes of the January 17, 2024 Meeting Ms. Hurst moved to approve the minutes of the January 17, 2024 meeting Ms. Miller seconded the motion. The motion passed on the following roll call vote: Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. FOURTH ORDER OF BUSINESS Consideration of Resolution 2024-01 Approving the Proposed Fiscal Year 2025 Budget and Setting a Public Hearing Mr. Showe stated Resolution 2024-01 approves the proposed Fiscal Year 2025 budget and sets the public hearing for July 17, 2024 for adoption, it directs us to post the proposed budget to the CDD website and transmit it to the local government. The proposed budget is very similar to what you have seen in the past and we prepared it with the goal of not raising assessments. Ms. Hurst moved to approve Resolution 2024-01, Ms. Miller seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. FIFTH ORDER OF BUSINESS Consideration of Resolution 2024-02 Relating to the General Election and Qualifying Period Procedures Mr. Showe stated this year we have three seats up for general election, seat 1 Ms. Baron, seat 2 Felix’s seat and seat 3 Ms. Miller’s seat. We have notified the supervisor of elections that those seats will be coming up. The resolution details the qualifying process and the qualifying period is from noon June 10th until noon on June 14th. That is the official qualifying period, although you can go down there now and qualify. Ms. Miller moved to approve Resolution 2024-02, Ms. Baron seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. SIXTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. John updated the board on recent legislative changes. B. Manager Mr. Showe stated I have the agreement with the Sharks & Minnows that did not make it into the agenda package. Ms. Hurst moved to approve the agreement with the Sharks & Minnows, Ms. Miller seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. i. Approval of Check Register Ms. Baron moved to approve the check register, Ms. Hurst seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. iii. Balance Sheet and Income Statement A copy of the financials was included in the agenda package. C. Field Manager’s Report Mr. Wright gave an overview of the field manager’s report. i. Consideration of Plant Replacement Proposals Ms. Hurst moved to approve the plant replacement with Blade Runners in an amount not to exceed $10,000, Ms. Baron seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. ii. Consideration of Flooring Proposals No action taken. D. Amenity Manager’s Report Ms. Calleja reviewed the amenity manager’s report, copy of which was included in the agenda package. SEVENTH ORDER OF BUSINESS Supervisor’s Requests Mr. Showe stated the next meeting is scheduled for May 15, 2024. EIGHTH ORDER OF BUSINESS Adjournment Ms. Baron moved to adjourn the meeting at 7:00 p.m., Ms. Miller seconded the motion. The motion passed on the following roll call vote: Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. Secretary/Assistant Secretary Chairman/Vice Chairman BIG HAWK LAK E R MAR-APR 2024 QUARTERLY REPORT TOTAL RENTALS MAR - 1 APR - 3 Pool Usage per Family Big Hawk Lake Usage Report 800 600 400 200 PROVIDED BY C.A.L.M. Big Hawk Lake Usage ReportMarch 2024 April 2024 0200400600800February 2024March 2024April 2024 694 726 59Pool Usage per Family 694 726 59 Big Hawk Lake Usage ReportMarch 2024 April 2024 0 200400 600 800 February 2024March 2024 April 2024Pool Usage per Family TOTAL RENTALS MAR - 1