March 12, 2025 Board of Supervisors Falcon Trace Community Development District Dear Board Members: The meeting of the Board of Supervisors of Falcon Trace Community Development District will be held Wednesday, March 19, 2025 at 6:00 PM at the Big Hawk Lake Recreation Center, 13600 Hawk Lake Drive, Orlando, Florida. Following is the advance agenda for the meeting: Board of Supervisors Meeting 1. Roll Call 2. Public Comment Period 3. Organizational Matters A. Consideration of Resolution 2025-01 Electing Officers 4. Approval of Minutes of the January 15, 2025 Board of Supervisors Meeting 5. Consideration of Resolution 2025-02 Approving the Fiscal Year 2026 Proposed Budget and Setting a Public Hearing to Adopt 6. Consideration of 2025 Season Sharks and Minnows Agreement 7. Review of POA Newsletter 8. Discussion of Movie Night 9. Staff Reports A. Attorney B. District Manager’s Report i. Approval of Check Register ii. Balance Sheet and Income Statement C. Field Manager’s Report i. Consideration of Proposals for Room Renovations D. Amenity Manager Report 10. Supervisor’s Requests 11. Adjournment RESOLUTION 2025-01 A RESOLUTION ELECTING THE OFFICERS OF THE FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT, ORANGE COUNTY, FLORIDA. WHEREAS, the Falcon Trace Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and WHEREAS, the Board of Supervisors of the District (“Board”) desires to elect the Officers of the District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. The following persons are elected to the offices shown: Chairperson Vice Chairperson Secretary Assistant Secretary Assistant Secretary Assistant Secretary Assistant Secretary Treasurer ________________________ Assistant Treasurer ________________________ Assistant Treasurer ________________________ PASSED AND ADOPTED this 19th day of March 2025. ATTEST: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT _______________________________ Secretary/Assistant Secretary Chairperson, Board of Supervisors MINUTES OF MEETING FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Falcon Trace Community Development District was held Wednesday, January 15, 2025 at 6:00 p.m. at the Big Hawk Lake Recreational Center, 13600 Hawk Lake Drive, Orlando, Florida. Present and constituting a quorum were: Sara Hurst Chairperson Carole Miller Vice Chairperson Sue Marchesi Baron Assistant Secretary Perry Shaikh Assistant Secretary Felix Kutlik Assistant Secretary by telephone Also Present were: Jason Showe District Manager Mike Eckert District Counsel by telephone Jarett Wright Field Operations Marcia Calleja CALM The following is a summary of the discussions and actions taken at the August 21, 2024 regular meeting of the Board of Supervisors of the Falcon Trace Community Development District. FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comment Period There being no comments, the next item followed. THIRD ORDER OF BUSINESS Approval of the Minutes of the October 16, 2024 Meeting Mr. Hurst moved to approve the minutes of the October 16, 2024 meeting as amended. Ms. Baron seconded the motion. The motion passed on the following roll call vote: Ms. Hurst yes. Ms. Miller yes. Mr. Shaikh yes. Mr. Kutlik yes. Ms. Baron yes. FOURTH ORDER OF BUSINESS Organizational Matters Mr. Showe stated at your August meeting we declared seat 2 vacant and Mr. Kutlik sits in that seat until someone is appointed. You can reappoint Felix if he is willing to continue to serve and that term will expire November 2028. Mr. Kutlik stated I am willing to stay in that seat. Ms. Hurst moved to appoint Felix Kutlik to fill the unexpired term of office of seat 2. Ms. Baron seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Shaikh yes. Mr. Kutlik yes. Ms. Baron yes. FIFTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Eckert stated you have all taken your ethics training for last year, congratulations for getting that done. Remember when you do your financial disclosure you will need to check the box saying that you took that training in 2024. You also have to do it in 2025. In an abundance of caution I suggest you wait until the end of May to start the ethics training for 2025 in the chance that the Florida Legislature refines what needs to be taken for the ethics training. After you complete one of the classes, send an email to Jason or my office then we have a record of the course that you took and that is all you need to do. Mr. Kutlik stated I started the course then forgot about it. Mr. Eckert stated I suggest you wrap that up and I think that would meet the spirit of the law. B. Manager i. Approval of Check Register Ms. Baron moved to approve the check register. Ms. Hurst seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Shaikh yes. Mr. Kutlik yes. Ms. Baron yes. ii. Balance Sheet and Income Statement A copy of the financials was included in the agenda package. C. Field Manager’s Report Mr. Wright reviewed the field management report, copy of which was included in the agenda package. D. Amenity Manager’s Report The Board and staff discussed the details of the movie night and what they could do in addition for any future event. SIXTH ORDER OF BUSINESS Supervisor’s Requests There being no comments, the next item followed. SEVENTH ORDER OF BUSINESS Next Meeting Date The next meeting is scheduled for March 19, 2025. EIGHTH ORDER OF BUSINESS Adjournment Ms. Hurst moved to adjourn the meeting and Ms. Baron seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Shaikh yes. Mr. Kutlik yes. Ms. Baron yes. Secretary/Assistant Secretary Chairman/Vice Chairman RESOLUTION 2024-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGET(S) FOR FISCAL YEAR 2025/2026 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Falcon Trace Community Development District (“District”) prior to June 15, 2025, proposed budget(s) (“Proposed Budget”) for the fiscal year beginning October 1, 2025, and ending September 30, 2026 (“Fiscal Year 2025/2026”); and WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT: 1. PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2025/2026 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget. 2. SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location: DATE: July 16, 2025 HOUR: 6:00 PM LOCATION: Big Hawk Lake Recreation Center 13600 Hawk Lake Drive Orlando, FL 32837 3. TRANSMITTAL OF PROPOSED BUDGET TO LOCAL GENERAL PURPOSE GOVERNMENT(S). The District Manager is hereby directed to submit a copy of the Proposed Budget to the local general-purpose governments at least 60 days prior to the hearing set above. 4. POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budget on the District’s website at least two days before the budget hearing date as set forth in Section 2 and shall remain on the website for at least 45 days. 5. PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law. 6. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. 7. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 19th DAY OF MARCH, 2025. ATTEST: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT _____________________________ Secretary / Assistant Secretary Chair/Vice Chair, Board of Supervisors Exhibit A: Proposed Budget SWIM PROGRAM LICENSE AGREEMENT BETWEEN FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT AND SHARKS AND MINNOWS SWIM SCHOOL, INC. THIS AGREEMENT (the “AGREEMENT”) is entered into as of this ___ day of ___________, 2025 by and between: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT, a local unit of specialpurpose government established pursuant to Chapter 190, Florida Statutes, and located in Orange County, Florida, whose address is 219 East Livingston Street, Orlando, Florida 32801 (the “District”); and SHARKS AND MINNOWS SWIM SCHOOL, INC., a Florida corporation, whose address is 4201 Roanne Drive, Orlando, Florida 32817 (the “Licensee”). RECITALS WHEREAS, the District owns, operates and maintains certain recreational facilities, including a swimming pool facility, located at 13600 Hawk Lake Drive, Orlando, Florida 32837 (hereinafter referred to as the “Pool Facilities”); and WHEREAS, the District desires to provide its residents and authorized users with access to recreational swimming programs that include swimming lessons; and WHEREAS, the Licensee currently operates a swim school and has asked the Board of Supervisors of the District (the “Board”) for permission to operate swimming lessons at the Pool Facilities; and WHEREAS, the Board agrees that it is to the benefit and in the best interest of the District to allow Licensee to provide swimming lessons at the Pool Facilities under the terms and conditions set forth herein. NOW, THEREFORE, based on good and valuable consideration and the mutual covenants of the parties, the receipt of which and sufficiency of which is hereby acknowledged, the District and the Licensee agree as follows: 1. Grant of License. The District hereby grants to Licensee a non-exclusive license to teach swimming lessons at the Pool Facilities based on the terms and conditions set forth herein (the “License”). 2. Term. The term of the License shall be from April 1, 2025 to October 10, 2025. The parties may renew the License for up to two (2) additional, one-year swim seasons in accordance with the terms and conditions agreed to by the parties at renewal. 3. Hours and Area of Use. A. Subject to the approval of the District’s recreational facilities manager (the “Manager”), the Licensee may teach swimming lessons at the Pool Facilities at the following times: B. Additional hours or revisions to the schedule may be authorized in writing by the Manager and the Licensee. The parties acknowledge that weather conditions may affect the use of the Pool Facilities and that the District shall have the right to temporarily close the Pool Facilities at any time due to inclement weather, including but not limited to rain, lightning, hail, and/or strong winds. Additionally, the District shall have the right to temporarily close the Pool Facilities at any time in the event that a danger to public health, safety or welfare exists. Licensee shall abide by the decision of the District as to the closure of the Pool Facilities, and shall be responsible for the safety of its employees, agents, representatives, students, guests and/or invitees during such times. C. The swimming lessons shall be conducted in an area of the Pool Facilities that is designated by the Manager. Licensee shall not have exclusive use of the entirety of the Pool Facilities, but shall have exclusive use of the designated portion or area of the Pool Facilities. Monday to Friday: 10:00 a.m. to 7:00 p.m. Saturday: 10:00 a.m. to 2:00 p.m. 4. Care of the Property. The Licensee agrees to use all due care to protect the property of the District, its residents, authorized users and guests from damage. Licensee shall assume responsibility for any and all damage to any real or personal property of the District or any third parties as a result of the Licensee’s use of the Pool Facilities pursuant to this Agreement, including but not limited to use by its employees, agents, representatives, students, guests or invitees. Licensee shall repair any damage resulting from its operations under this Agreement within twenty-four (24) hours. Any such repairs shall be at Licensee’s sole expense, unless otherwise agreed, in writing, by the District. 5. Professional Judgment. Licensee represents that it is qualified to conduct swimming lessons and that it will provide certified, trained and qualified instructors. Licensee further represents that its swimming instructors are certified as provided in section 514.071, Florida Statutes. Licensee shall maintain all required licenses in effect and shall at all times exercise sound professional judgment in swimming instruction, including taking precautions for the safety of its employees, agents, representatives, students, guests and invitees. All minors taking swim instruction shall only do so with the consent of a parent or guardian. The District shall in no way be responsible for the safety of any employee, agent, representative, student, guest or invitee of the Licensee while such persons are using the Pool Facilities. Accordingly, the Licensee shall obtain a waiver, executed by each of Licensee’s students or their parent or guardian as applicable, acknowledging that the District is not responsible for or otherwise liable with respect to the safety of such student. Licensee shall remain an active Florida corporation in good standing during the term of this License. 6. Vouchers; Fees. A. In consideration for the grant of the License, the Licensee agrees to provide the District with a total of ten (10) swimming lesson vouchers in the amount of Fifty Dollars ($50.00) each, per session per year (the “Vouchers”). The District shall be the sole owner of said Vouchers and may distribute the Vouchers in its sole discretion. Licensee shall not be obligated to honor any un-used or non-scheduled Vouchers after the effective date of termination or expiration of this Agreement. B. Licensee shall be entitled to establish and collect fees for persons desiring to participate in the swimming lessons that are provided pursuant to this Agreement. Licensee shall retain all such fees and be responsible for any and all taxes due relative to such fees. The District shall in no way be liable or responsible for any disputes relating to the fees charged by Licensee. 7. Capacity of Pool Facilities. Licensee shall determine the size of each swim class and the appropriate ratio of swim students to instructors; provided, however, that Licensee shall provide the accepted number of swim students per session to the Manager, and shall cooperate in good faith with the Manager to ensure that the capacity of the Pool Facilities is not exceeded. Manager shall make a good faith effort to minimize disruption to Licensee’s scheduled activities, and the pool attendants, if any, agree to assist in keeping the designated area clear of other patrons so as not to disrupt the scheduled activities of the Licensee. 8. District Policies Apply. Licensee acknowledges that the District’s recreational facilities, including the Pool Facilities, are open to use by residents and authorized users and their guests, and agrees to abide at all times by the District’s rules and policies governing the use of such facilities. Licensee acknowledges that it has received a copy of the District’s rules and policies. 9. Insurance and Indemnity. A. Licensee shall acquire and maintain general commercial liability insurance coverage acceptable to the District in an amount not less than $1,000,000 per occurrence, which shall include all claims and losses that may relate in any manner whatsoever to use of the Pool Facilities by the Licensee and its employees, agents, representatives, students, guests or invitees. The District shall be a named insured on such policy. Licensee shall provide continuous proof of such insurance coverage to the District if so requested by the District. B. Licensee hereby agrees to indemnify and hold the District harmless from and against any and all claims, demands, losses, damages, liabilities, and expenses, and all suits, actions and judicial decrees (including, without limitation, costs and reasonable attorneys’ fees, paralegal fees and expert witness fees), arising from personal injury, death, or property damage resulting in any manner whatsoever from use of the Pool Facilities by the Licensee and its employees, agents, representatives, students, guests or invitees. Nothing herein shall be construed as a waiver of the District’s sovereign immunity or limits of liability which may have been adopted by the Florida Legislature in section 768.28, Florida Statutes, or other statute. 10. Termination, Suspension or Revocation of License. The District and the Licensee acknowledge and agree that the License granted herein is a mere privilege and may be suspended, terminated or revoked upon forty-five (45) days’ written notice, with or without cause, by either party. Moreover, the License may be suspended or terminated immediately for cause upon written notice to the breaching party; provided, however, that the parties agree to act in good faith to resolve any breach to the extent possible. 11. Enforcement of Agreement. In the event that either the District or the Licensee is required to enforce this Agreement by court proceedings or otherwise, then the substantially prevailing party shall be entitled to recover all fees and costs incurred, including reasonable attorneys’ fees, paralegal fees, expert witness fees and costs for trial, mediation, or appellate proceedings. 12. Controlling Law; Venue. This Agreement and the provisions contained herein shall be construed, interpreted, and controlled according to the laws of the State of Florida. The parties agree that venue for any action arising hereunder shall be in a court of appropriate jurisdiction in Orange County, Florida. 13. Severability. If any provision of this License shall be held invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. 14. Non-Transfer. The License shall be for the sole use by Licensee and shall not be assigned or transferred without the prior written consent of the District, which consent shall be provided in its sole discretion. A transfer or assignment of all or any part of the License shall cause the License to become voidable, in the sole discretion of the District. 15. Public Records. Licensee understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records and shall be treated as such in accordance with the District’s Records Retention Policy and Florida law. 16. Entire Agreement. This is the entire agreement of the parties as it relates to the subject of this Agreement. This Agreement may not be amended except in writing signed by both parties. IN WITNESS WHEREOF, the parties execute this Agreement the day and year first written above. ATTEST: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT _____________________________ ____________________________________ Secretary/Assistant Secretary Chairperson, Board of Supervisors WITNESS: SHARKS AND MINNOWS SWIM SCHOOL, INC. _____________________________ ____________________________________ Signature By:_________________________________ Its:_________________________________ BIG HAWK LAK E R DECEMBER 2024- FEBRUARY 2025 BIG HAWK LAKE RECREATION CENTER Pool Usage per Family Big Hawk Lake Usage Report TOTAL RENTALS 140 December - 0 105 January - 0 February - 2 70 35 0 December 2024 January 2025 February 2025 128 113 PROVIDED BY C.A.L.M. Big Hawk Lake Usage Report03570105140December 2024January 2025February 2025 128 113Pool Usage per FamilyBig Hawk Lake Usage Report 035 70105 140December 2024 January 2025 February 2025Pool Usage per Family TOTAL RENTALS December - 0 January - 0 February - 2 -MARCH 1•Lack of Pool Coverage Incident•Current Pool Attendants requested ALL March Hours•Pool Attendants were unable to cover as of Thursday, Feb 27•Interviewing began immediately on Monday, March 3 •Lack of Pool Coverage Incident•Current Pool Attendants requested ALL March Hours•Pool Attendants were unable to cover as of Thursday, Feb 27•Interviewing began immediately on Monday, March 3•Lack of Pool Coverage Incident•Current Pool Attendants requested ALL March Hours•Pool Attendants were unable to cover as of Thursday, Feb 27•Interviewing began immediately on Monday, March 3 •Lack of Pool Coverage Incident•Current Pool Attendants requested ALL March Hours•Pool Attendants were unable to cover as of Thursday, Feb 27•Interviewing began immediately on Monday, March 3 •Lack of Pool Coverage Incident• Lack of Pool Coverage Incident•Current Pool Attendants requested ALL March Hours•Pool Attendants were unable to cover as of Thursday, Feb 27•Interviewing began immediately on Monday, March 3 •Current Pool Attendants requested ALL March Hours• Current Pool Attendants requested ALL March Hours•Pool Attendants were unable to cover as of Thursday, Feb 27•