Falcon Trace
Community Development District

Proposed Budget
FY 2026

6M3

Table of Contents

1-2

3-6

7

	General Fund

	General Fund Narrative

	Capital Reserve Fund

		Adopted Budget	Actuals Thru	Projected Next	Projected Thru	Proposed Budget	
	Description	FY2025	1/31/25	8 Months	9/30/25	FY2026	

REVENUES:							

Maintenance Assessments	$355,855	
$101,361	
$254,494	
$355,855	
$355,855	
Miscellaneous Income	$500	$0	$0	$0	$500	
Interest Income	$1,500	$3,143	$0	$3,143	$1,500	
Carry Forward Balance	$79,625	$130,852	$0	$130,852	$97,572	
TOTAL REVENUES	$	437,480	$	235,355	$	254,494	$	489,850	$	455,427	

EXPENDITURES:						
Administrative:						
Supervisors Fees	$8,000	$1,800	$5,000	$6,800	$8,000	
FICA Expense	$413	$138	$383	$520	$612	
Engineering Fees	$1,000	$0	$667	$667	$1,000	
Assessment Roll	$5,250	$5,250	$0	$5,250	$5,408	
Attorney Fees	$25,000	$3,133	$12,000	$15,133	$25,000	
Annual Audit	$2,950	$0	$2,950	$2,950	$3,150	
Management Fees	$63,993	$21,331	$42,662	$63,993	$65,913	
Information Technology	$1,530	$510	$1,020	$1,530	$1,576	
Website Maintenance	$835	$278	$557	$835	$860	
Telephone	$50	$0	$33	$33	$50	
Postage	$800	$22	$320	$342	$800	
Printing & Binding	$600	$0	$80	$80	$600	
Insurance	$14,736	$14,130	$0	$14,130	$15,543	
Legal Advertising	$2,500	$0	$1,667	$1,667	$2,500	
Contingency	$2,000	$0	$1,333	$1,333	$2,000	
Property Appraiser	$1,000	$0	$0	$1,000	$1,000	
Office Supplies	$350	$1	$250	$251	$350	
Dues, Licenses, & Subscriptions	$175	$175	$0	$175	$175	
TOTAL ADMINISTRATIVE	$	131,182	$	46,767	$	68,921	$	116,688	$	134,536	

	Adopted	Actuals
Budget	Thru	Projected Next	Projected Thru	Proposed Budget	
Description	FY2025	1/31/25	8 Months	9/30/25	FY2026	

Maintenance:					
Field Management	$23,982	$7,994	$15,988	$23,982	$24,701	
Property Insurance	$15,402	$16,924	$0	$16,924	$18,616	
Pool Staff Payroll	$90,671	$17,632	$60,447	$78,079	$93,391	
Security	$1,500	$1,278	$720	$1,998	$1,575	
Telephone Expense	$3,187	$779	$2,340	$3,119	$3,275	
Electric	$22,491	$6,545	$12,400	$18,945	$22,491	
Irrigation/Water	$15,593	$3,283	$10,395	$13,678	$15,593	
Lake Maintenance	$10,290	$2,600	$5,200	$7,800	$10,290	
Pest Control	$683	$0	$455	$455	$683	
Pool Maintenance	$34,000	$7,960	$22,667	$30,626	$10,710	
Pool Chemicals & Repairs	$0	$0	$0	$0	$23,192	
Grounds Maintenance	$37,500	$12,361	$23,664	$36,025	$39,375	
General Facility Maintenance	$35,000	$6,104	$23,333	$29,437	$35,000	
Refuse Service	$10,000	$2,463	$6,667	$9,130	$10,000	
CDD Sponsored Events	$0	$0	$0	$0	$6,000	
Field Contingency	$6,000	$1,391	$4,000	$5,391	$6,000	
TOTAL MAINTENANCE	$	306,298  $	87,313	$	188,276	$	275,589	$	320,891	
					
TOTAL EXPENDITURES	$	437,480	$	134,080	$	257,197	$	392,277	$	455,427	
					
EXCESS REVENUES (EXPENDITURES)	$	-	$	101,275	$	(2,702)	$	97,572	$	-	
		
FY 25	
FY 26	
Increase	
	Net Assessments	$355,855	$355,855	$0	
	Add: Discounts & Collections (6%)	$22,714	$22,714	$0	
	Gross Assessments	$378,569	$378,569	$0	
	
Total Units	
902	
902	
902	

Gross Per Unit Assessment $

419.70 $

419.70  $	-

REVENUES:

MAINTENANCE ASSESSMENTS
The District will levy a Non-Ad Valorem assessment on all of the assessable property within the District in order to pay for the operating expenditures during the fiscal year.
MISCELLANEOUS INCOME
The District will receive income from guest fees, including rental income and pool access cards.

INTEREST INCOME
The District earns interest income on their operating accounts and other investments.
EXPENDITURES:

ADMINISTRATIVE:

SUPERVISORS FEES
The Florida Statutes allows each supervisor to be paid per meeting, for the time devoted to District business and board meetings. The amount for the fiscal year is based upon 5 supervisors attending 8 monthly meetings.

FICA EXPENSE
Represents the Employer's share of Social Security and Medicare taxes withheld from Board of Supervisors checks.

ENGINEERING FEES
Estimated cost for providing general engineering services to the District on an as needed basis as directed by the Board of Supervisors.

ASSESSMENT ROLL
The District has contracted with Governmental Management Services – Central Florida, LLC. to levy and administer the collection of a Non-Ad Valorem assessment on all assessable property within the District.

ATTORNEY FEES
The District's attorney, Kutak Rock LLP, provides general legal services to the District, e.g., attendance and preparation for monthly meetings, reviewing contracts, agreements, resolutions, etc. as directed by the Board of Supervisors and the District Manager.
ANNUAL AUDIT
The District is required by Florida Statutes to arrange for an independent audit of its financial records on an annual basis. The District’s auditing firm is Dibartolomeo, McBee, Hartley & Barnes, P.A.

MANAGEMENT FEES
The District has contracted with Governmental Management Services-Central Florida, LLC to provide Management, Accounting and Recording Secretary Services for the District. The services include, but not limited to, recording and transcription of board meetings, administrative services, budget preparation, all financial reporting, annual audits, etc.
INFORMATION TECHNOLOGY
Represents various cost of information technology for the District such as video conferencing, cloud storage and servers, positive pay implementation and programming for fraud protection, accounting software, tablets for meetings, Adobe, Microsoft Office, etc. Governmental Management Services-Central Florida, LLC, provides these services.

WEBSITE MAINTENANCE
Represents the costs associated with monitoring and maintaining the District’s website created in accordance with Chapter 189, Florida Statutes. These services include site performance assessments, security and firewall maintenance, updates, document uploads, hosting and domain renewals, website backups, etc. Governmental Management Services-Central Florida, LLC, provides these services.
TELEPHONE
The District incurs charges for telephone and facsimile services.

POSTAGE
Mailing of Board meeting agenda packages, overnight deliveries, checks for vendors and any other required correspondence.

PRINTING & BINDING
Printing and binding agenda packages for board meetings, printing of computerized checks, correspondence, stationary, etc.
INSURANCE
The District’s general liability and public officials’ liability insurance coverage is provided by the Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies.

LEGAL ADVERTISING
Advertising of monthly board meetings, public hearings, and any services that are required to be advertised for public bidding, i.e. audit services, engineering service, maintenance contracts and any other advertising that may be required.
CONTINGENCY
Represents estimated bank charges and any other miscellaneous charges that the District may incur during the fiscal year.

PROPERTY APPRAISER
Represents the fees to be paid to the Orange County Property Appraiser’s office for assessment administration services.

OFFICE SUPPLIES
The District incurs charges for supplies that need to be purchased during the fiscal year, including copier and printer toner cartridges, paper, file folders, binders, pens, paper clips, and other such office supplies.

DUES, LICENSES, & SUBSCRIPTIONS
The District is required to pay an annual fee to the Department of Economic Opportunities for $175. This is the only expense under this category for the District.

MAINTENANCE:

FIELD MANAGEMENT
Provide onsite field management of contracts for the District per the management consulting contract with Governmental Management Services - Central Florida, LLC. Services to include onsite inspections, meetings with contractors, monitoring of utility accounts, attend Board meetings and receive and respond to property owner phone calls and emails.

PROPERTY INSURANCE
The District’s property insurance coverage is provided by Florida Insurance Alliance (FIA). FIA specializes in providing insurance coverage to governmental agencies.

POOL STAFF PAYROLL
The District has contracted with Community Associations and Lifestyle Management, LLC, to hire and supervise pool attendants; coordinate all facility operations and be the contact point for answering questions and solving problems for residents. Account line includes staff hours for the fiscal year, all related benefits, and a contingency for projects and a pay increase.
SECURITY
This represents the cost of monthly monitoring of the security system to the recreation center.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
SAFETOUCH CONTINGENCY	$89	$1,068
$507	
		$1,575	
TELEPHONE EXPENSE
This fee represents telephone and facsimile charges for the recreational facility.

DESCRIPTION	MONTHLY AMOUNT	ANNUAL AMOUNT	
BRIGHTHOUSE - ACCOUNT # 0050710061-01 CONTINGENCY	$260	$3,0120
$155	
		$3,275	

ELECTRIC
The District has electrical accounts with Duke Energy for the recreation facility and other District areas.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
DUKE ENERGY - ACCOUNT # 63686 18371	$1,785	$21,420	
CONTINGENCY			$1,071 	
		$22,491	

IRRIGATION/WATER
This item represents utility service costs for water and wastewater

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
ORANGE COUNTY UTILITIES - ACCOUNT # 0038166200	$790	$9,480	
CONTINGENCY		$6,113	
		$15,593	

LAKE MAINTENANCE
Maintenance consists of treatment of the lake edge on the pond area by the recreation center. Costs are based on estimated service costs.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
AQUATIC WEED MANAGEMENT	$650	$7,800	
ADDITIONAL TREATMENTS		$2,490	
		$10,290	

PEST CONTROL
Scheduled maintenance consists of monthly interior and exterior service at Big Hawk Lake recreation center.

POOL MAINTENANCE
Scheduled maintenance consists of maintaining the pool, maintaining the chlorine balance in the pool, and monthly purchase of a CO2 tank. Unscheduled maintenance consists of shocking the pool, extra chlorine treatments, or unforeseen repairs.

DESCRIPTION	MONTHLY
AMOUNT	ANNUAL
AMOUNT	
ROBERTS POOL SERVICE AND REPAIR INC	$750	$9,000	
CONTINGENCY		$1,710	
		$10,710	

POOL CHEMICALS & REPAIRS
Represents unscheduled maintenance consisting of shocking the pool, extra chlorine treatments, or unforeseen repairs.
GROUNDS MAINTENANCE
Scheduled maintenance consists of mowing turf, landscape maintenance, trash pickup on the common areas, and all regular landscaping maintenance activities. Unscheduled maintenance consists of repairs or replacement of damaged areas.

DESCRIPTION	ANNUAL
AMOUNT	
BLADE RUNNERS COMMERCIAL LANDSCAPING	$35,500	
IRRIGATION REPAIRS	$3,879	
	$39,375	

GENERAL FACILITY MAINTENANCE
Scheduled maintenance consists of cleaning the recreation center, replacing light bulbs for the tennis courts, performing any necessary general maintenance, painting, electrical and plumbing repairs, and repairing any other damages.
REFUSE SERVICE
Scheduled maintenance consists of regular trash removal.

CDD SPONSORED EVENTS
Represents funds allocated for events sponsored by the District.

FIELD CONTINGENCY
The current year contingency represents the potential excess of unscheduled maintenance expenses not included in budget categories or not anticipated in specific line items.
OTHER SOURCES AND USES:

TRANSFER OUT - CAPITAL RESERVE
Excess funds transfer out to Capital Reserve fund.

Falcon Trace
Community Development District

Proposed Budget Capital Reserve

	Adopted Budget	Actuals Thru	Projected Next	Projected Thru	Proposed Budget	
Description	FY2024	1/31/25	8 Months	9/30/25	FY2026	

REVENUES:						
Interest	$50	$7	$14	$21	$50	
Beginning Fund Balance	$256,565	$212,600	$0	$212,600	$177,621	
TOTAL REVENUES	$	256,615	$	212,607	$	14	$	212,621	$	177,671	

EXPENDITURES:						
Landscape Improvements	$15,000	$0	$15,000	$15,000	$15,000	
Painting	$10,000	$0	$10,000	$10,000	$10,000	
Miscellaneous	$10,000	$160	$9,840	$10,000	$10,000	
TOTAL EXPENDITURES	$	35,000	$	160	$	34,840	$	35,000	$	35,000	
						
EXCESS REVENUES	$	221,615	$	212,447	$	(34,826)	$	177,621	$	142,671