August 13, 2025 Board of Supervisors Falcon Trace Community Development District Dear Board Members: The meeting of the Board of Supervisors of Falcon Trace Community Development District will be held Wednesday, August 20, 2025 at 6:00 PM at the Big Hawk Lake Recreation Center, 13600 Hawk Lake Drive, Orlando, Florida. Following is the advance agenda for the meeting: Board of Supervisors Meeting 1. Roll Call 2. Public Comment Period 3. Approval of Minutes of the July 16, 2025, Board of Supervisors Meeting 4. Staff Reports A. Attorney B. District Manager’s Report i. Approval of Check Register ii. Balance Sheet and Income Statement C. Field Manager i. Consideration of Fiscal Year 2026 Contract Renewals a. Landscape Maintenance b. Aquatic Maintenance c. Pool Maintenance ii. Field Manager Reports iii. Consideration of Proposals for Meeting Room Renovations a. Mary & David Remodeling b. All Flooring USA D. Amenity Manager Report i. Discussion of Movie Night 5. Supervisor’s Requests 6. Adjournment MINUTES OF MEETING FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Falcon Trace Community Development District was held Wednesday, July 16, 2025 at 6:00 p.m. at the Big Hawk Lake Recreational Center, 13600 Hawk Lake Drive, Orlando, Florida. Present and constituting a quorum were: Sara Hurst Chairperson Carole Miller Vice Chairperson Sue Marchesi Baron Assistant Secretary Perry Shaikh Assistant Secretary Felix Kutlik Assistant Secretary Also Present were: Jason Showe District Manager Mike Eckert District Counsel by telephone Kubra Metin District Counsel by telephone Jarett Wright Field Operations Robbie Szozda GMS Ashley Hilyard GMS Marcia Calleja CALM The following is a summary of the discussions and actions taken at the July 16, 2025 Falcon Trace Community Development District Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Showe called the meeting to order SECOND ORDER OF BUSINESS Public Comment Period There being no comments, the next item followed. THIRD ORDER OF BUSINESS Approval of the Minutes of the May 21, 2025 Board of Supervisors Meeting Ms. Hurst moved to approve the minutes of the May 21, 2025 meeting Ms. Miller seconded the motion. The motion passed on the following roll call vote: Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. FOURTH ORDER OF BUSINESS Public Hearing Ms. Hurst moved to open the public hearing. Mr. Kutlik seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. A. Consideration of Resolution 2024-03 Adopting the Fiscal Year 2025 Budget and Appropriating Funds Mr. Showe stated Resolution 2025-03 adopts the proposed budget for Fiscal Year 2026. There is no assessment increase. The one line item we added this year was the CDD sponsored events and this doesn’t approve the expenses it just allocates the funding. There being no one present from the public to comment; the Board took the following action. Ms. Baron moved to approved Resolution 2024-03. Mr. Kutlik seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. B. Conidiation of Resolution 2024-04 Imposing Special Assessments and Certifying an Assessment Roll Mr. Showe stated Resolution 2024-04 imposes the special assessments and certifies the assessment roll. Attached to this resolution will be the adopted budget and the spreadsheet that has a $419.76 assessment for each home that will be provided to the tax collector. Ms. Hurst moved to approve Resolution 2024-04. Ms. Miller seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. Ms. Miller moved to close the public hearing. Ms. Hurst seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. FIFTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. Metin provided an attorney update for the Board. B. Manager i. Approval of Check Register Ms. Hurst moved to approve the check register. Mr. Kutlik seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. ii. Balance Sheet and Income Statement A copy of the financials was included in the agenda package. iii. Approval of Fiscal Year 2026 Meeting Schedule Mr. Kutlik moved to approve the fiscal year 2026 meeting schedule. Ms. Baron seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. iv. District Goals and Objectives a. Adoption of Fiscal Year 2026 Goals and Objections b. Presentation of Fiscal Year 2025 Goals & Objectives Authorizing the Chair to Execute Ms. Hurst moved to adopt the fiscal year 2026 goals and objectives and authorize the chair to execute the fiscal year 2025 goals and objectives. Ms. Miller seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. C. Field Manager’s Report Ms. Hilyard gave an overview of the field manager’s report, copy of which was distributed at the meeting. Ms. Baron moved to approve the CJS proposal for black soffit in an amount not to exceed $5,000. Mr. Kutlik seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. D. Amenity Manager’s Report Ms. Calleja reviewed the amenity manager’s report, copy of which was included in the agenda package. SIXTH ORDER OF BUSINESS Supervisor’s Requests Ms. Hurst asked can we get the signs for the meetings out earlier? Mr. Showe stated they were out and disappeared. Mr. Wright stated we are getting the metal ones. SEVENTH ORDER OF BUSINESS Next Meeting Date Mr. Showe stated the next meeting is August 20, 2025 at 6:00 p.m. in the same location. EIGHTH ORDER OF BUSINESS Adjournment Ms. Miller moved to adjourn the meeting at 6:31 p.m. and Ms. Baron seconded the motion. The motion passed on the following roll call vote. Ms. Hurst yes. Ms. Miller yes. Mr. Kutlik yes. Ms. Baron yes. Mr. Shaikh yes. Secretary/Assistant Secretary Chairman/Vice Chairman SECOND AMENDMENT TO THE AGREEMENT FOR LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES BETWEEN FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT AND BLADE RUNNERS COMMERCIAL LANDSCAPING ORLANDO, LLC THIS SECOND AMENDMENT is made and entered into this ____ day of ______________, 2025 by and between: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT, a local unit of specialpurpose government established pursuant to Chapter 190, Florida Statutes, and located in Orange County, Florida, and whose mailing address is 219 East Livingston Street, Orlando, Florida 32801 (the “District”); and BLADE RUNNERS COMMERCIAL LANDSCAPING ORLANDO, LLC, a Florida limited liability company, whose mailing address is 19 N. Texas Avenue, Orlando, Florida 32805 (the “Contractor,” and collectively with the District, the “Parties”). RECITALS WHEREAS, the District is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes, for the purpose of planning, financing, constructing, operating and/or maintaining certain infrastructure; and WHEREAS, the parties previously entered into that certain Landscape and Irrigation Maintenance Agreement by and between Falcon Trace Community Development District and Blade Runners Commercial Landscaping Orlando, LLC, dated September 12, 2023, (the “Agreement”); and WHEREAS, pursuant to Section 5 of the Agreement, the Agreement may be amended by an instrument in writing which is executed by both parties; and WHEREAS, the District and Contractor now desire to extend the term of the Agreement for an additional one (1) year period; and WHEREAS, the District and Contractor each represent that it has the requisite authority to execute this Second Amendment and to perform its obligations and duties hereunder, and each has satisfied all conditions precedent to the execution of this Second Amendment so that this Second Amendment constitutes a legal and binding obligation of each party hereto. NOW, THEREFORE, based upon good and valuable consideration and the mutual covenants of the parties, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. RECITALS. The recitals stated above are true and correct and by this reference are incorporated herein and form a material part of this Second Amendment. 2. AFFIRMATION OF THE AGREEMENT. The Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties. Except as described in this Second Amendment, nothing herein shall modify the rights and obligations of the parties under the Agreement. All of the remaining provisions including, but not limited to, the engagement of services, indemnification and sovereign immunity provisions, remain in full force and effect. 3. TERM; COMPENSATION. Pursuant to Section 5 of the Agreement, the term of the Agreement is hereby renewed for an additional one (1) year, beginning October 1, 2025 and ending September 30, 2026, unless terminated earlier in accordance with the terms therein. The District agrees to pay the Contractor twelve (12) equal monthly payments of Two Thousand Nine Hundred Fifty-Eight Dollars ($2,958.00), for a not-to-exceed annual totally of Thirty-Five Thousand Five Hundred Dollars ($35,500.00). 4. COUNTERPARTS. This Second Amendment may be executed in any number of counterparts, each of which when executed and delivered shall be an original; however, all such counterparts together shall constitute but one and the same instrument. 5. EFFECTIVE DATE. This Second Amendment shall be effective on the date and year first written above. IN WITNESS WHEREOF, the parties execute this Second Amendment to be effective the day and year first written above. ATTEST: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT ______________________________ _________________________________ Secretary/Assistant Secretary Vice/Chairperson, Board of Supervisors WITNESS: BLADE RUNNER COMMERCIAL LANDSCAPING ORLANDO, LLC ______________________________ _________________________________ By: __________________________ By: ___________________________ Its: ___________________________ Its: ___________________________ SECOND AMENDMENT TO THE AGREEMENT FOR AQUATIC MAINTENANCE SERVICES BETWEEN FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT AND AQUATIC WEED MANAGEMENT, INC. THIS SECOND AMENDMENT is made and entered into this ____ day of ______________, 2025 by and between: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT, a local unit of specialpurpose government established pursuant to Chapter 190, Florida Statutes, and located in Orange County, Florida, and whose mailing address is 219 East Livingston Street, Orlando, Florida 32801 (the “District”); and AQUATIC WEED MANAGEMENT, INC., a Florida corporation, whose address is P.O. Box 1259, Haines City, Florida 33845 (hereinafter “Contractor”). RECITALS WHEREAS, the District is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes, for the purpose of planning, financing, constructing, operating and/or maintaining certain infrastructure; and WHEREAS, the parties previously entered into that certain Agreement between the Falcon Trace Community Development District and Aquatic Weed Management, Inc. for Aquatic Maintenance Services dated October 1, 2023, (the “Agreement”); and WHEREAS, pursuant to Section 5 of the Agreement, the Agreement may be amended by an instrument in writing which is executed by both parties; and WHEREAS, the District and Contractor now desire to extend the term of the Agreement for an additional one (1) year period; and WHEREAS, the District and Contractor each represent that it has the requisite authority to execute this Second Amendment and to perform its obligations and duties hereunder, and each has satisfied all conditions precedent to the execution of this Second Amendment so that this Second Amendment constitutes a legal and binding obligation of each party hereto. NOW, THEREFORE, based upon good and valuable consideration and the mutual covenants of the parties, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. RECITALS. The recitals stated above are true and correct and by this reference are incorporated herein and form a material part of this Second Amendment. 2. AFFIRMATION OF THE AGREEMENT. The Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties. Except as described in this Second Amendment, nothing herein shall modify the rights and obligations of the parties under the Agreement. All of the remaining provisions including, but not limited to, the engagement of services, indemnification and sovereign immunity provisions, remain in full force and effect. 3. TERM; COMPENSATION. Pursuant to Section 5 of the Agreement, the term of the Agreement is hereby renewed for an additional one (1) year, beginning October 1, 2025 and ending September 30, 2026, unless terminated earlier in accordance with the terms therein. The District agrees to pay the Contractor Six hundred and Fifty Dollars ($650.00) per month. 4. COUNTERPARTS. This Second Amendment may be executed in any number of counterparts, each of which when executed and delivered shall be an original; however, all such counterparts together shall constitute but one and the same instrument. 5. EFFECTIVE DATE. This Second Amendment shall be effective on the date and year first written above. IN WITNESS WHEREOF, the parties execute this Second Amendment to be effective the day and year first written above. ATTEST: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT ______________________________ _________________________________ Secretary/Assistant Secretary Vice/Chairperson, Board of Supervisors WITNESS: AQUATIC WEED MANAGEMENT, INC. ______________________________ _________________________________ By: __________________________ By: ___________________________ Its: ___________________________ Its: ___________________________ SECOND AMENDMENT TO THE AGREEMENT FOR POOL MAINTENANCE SERVICES BETWEEN FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT AND ROBERTS POOL SERVICE AND REPAIR, INC. THIS SECOND AMENDMENT is made and entered into this ____ day of ______________, 2025 by and between: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT, a local unit of specialpurpose government established pursuant to Chapter 190, Florida Statutes, and located in Orange County, Florida, and whose mailing address is 219 East Livingston Street, Orlando, Florida 32801 (the “District”); and ROBERTS POOL SERVICE AND REPAIR, INC., a Florida corporation, whose address is 19315 Lake Pickett Road, Orlando, FL 32820 (“Contractor” and, together with the District, “Parties”). RECITALS WHEREAS, the District is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes, for the purpose of planning, financing, constructing, operating and/or maintaining certain infrastructure; and WHEREAS, the parties previously entered into that certain Agreement between the Falcon Trace Community Development District and Roberts Pool Service and Repair, Inc. for Pool Maintenance Services dated October 1, 2023, (the “Agreement”); and WHEREAS, pursuant to Section 7 of the Agreement, the Agreement may be amended by an instrument in writing which is executed by both parties; and WHEREAS, the District and Contractor now desire to extend the term of the Agreement for an additional one (1) year period; and the District and Contractor now desire to amend the compensation for services; and WHEREAS, the District and Contractor each represent that it has the requisite authority to execute this Second Amendment and to perform its obligations and duties hereunder, and each has satisfied all conditions precedent to the execution of this Second Amendment so that this Second Amendment constitutes a legal and binding obligation of each party hereto. NOW, THEREFORE, based upon good and valuable consideration and the mutual covenants of the parties, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. RECITALS. The recitals stated above are true and correct and by this reference are incorporated herein and form a material part of this Second Amendment. 2. AFFIRMATION OF THE AGREEMENT. The Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties. Except as described in this Second Amendment, nothing herein shall modify the rights and obligations of the parties under the Agreement. All of the remaining provisions including, but not limited to, the engagement of services, indemnification and sovereign immunity provisions, remain in full force and effect. 3. TERM; COMPENSATION. Pursuant to Section 5 of the Agreement, the term of the Agreement is hereby renewed beginning January 1, 2026 and ending October 31, 2026, unless terminated earlier in accordance with the terms therein. The District agrees to pay the Contractor Nine Hundred and Fifty Dollars ($950.00) per month. 4. COUNTERPARTS. This Second Amendment may be executed in any number of counterparts, each of which when executed and delivered shall be an original; however, all such counterparts together shall constitute but one and the same instrument. 5. EFFECTIVE DATE. This Second Amendment shall be effective on the date and year first written above. IN WITNESS WHEREOF, the parties execute this Second Amendment to be effective the day and year first written above. ATTEST: FALCON TRACE COMMUNITY DEVELOPMENT DISTRICT ______________________________ _________________________________ Secretary/Assistant Secretary Vice/Chairperson, Board of Supervisors WITNESS: ROBERTS POOL SERVICE AND REPAIR, INC. ______________________________ _________________________________ By: __________________________ By: ___________________________ Its: ___________________________ Its: ___________________________ A picture containing drawing, food Description automatically generated Dear: Jarett Important Notice: Monthly Price Adjustment We hope this letter finds you well. Thank you for being a loyal customer, and for your trust in Roberts Pool Service and Repair for your swimming pool maintenance needs. Due to rising costs of equipment, supplies, labor, fuel, and other operational expenses we find it necessary to increase our monthly service fee to insure we can continue to deliver the level of quality and reliability that you expect and deserve. We understand that any change in pricing may impact on your budget, and we assure you that this decision was made thoughtfully and with the utmost consideration and we have made every effort to keep this adjustment as minimal as possible. We remain committed to providing exceptional service and maintaining the cleanliness, safety, and functionality of your swimming pool. Effective Jan 2026, your price will increase from $850.00 to $950.00. Should you have any questions regarding this price adjustment please do not hesitate to contact us at Robertspool1977@aol.com or feel free to reach out to J.P. at 407 948- 5810 or Pat at 407 948-6063.Our team is here to assist you and address any inquiries you may have. Once again, we sincerely appreciate your continued support and understanding during this time of adjustment. We look forward to continuing to serve you and to ensuring that your swimming pool remains a source of enjoyment for your residents and guests. Thank you for choosing Roberts Pool Service and Repair. Pat Buchanan Roberts Pool Service and Repair Inc. BIG HAWK LAK E R JULYJULY 20' Screen 30' Screen No SnoCones, 20' Screen Exist. Equip./ No SnoCones $500 $500 $500 $500 $500 $500 $500 $500 $200 $200 $200 $200 $500 $500 $500 $500 $600 $600 $600 $600 $90 $90 $90 $90 $70 $70 $70 $70 $300 $300 $300 $300 $100 $100 $100 $100 $130 $130 $300 $400 $400 $400 $100 $100 $100 $100 $100 $100 $3,090 $3,260 $2,990 $2,960 GMS-CF CALM Event Coordination CALM Manager Fee Orange County Sheriff (1) Swank License Janitorial Pool Attendant Mosquito Treatment (possible) Signage: (est. $20 per sign/ 5 signs) 20' Screen 30' Screen Projector Popcorn Machine & Supplies Sno Cone Machine & Supplies Previous Expenses $4,024.42 W/Discounts: $3,324.42 *Please note that most amounts are only estimates. The amounts may be less or more at time of booking. *Amounts are not expected to be substantially different.