Falcon Trace
Community Development District Agenda
October 15, 2025

Agenda

Falcon Trace
Community Development District
219 East Livingston Street, Orlando, FL 32801 Phone: 407-841-5524 - Fax: 407-839-1526
October 8, 2025

Board of Supervisors Falcon Trace
Community Development District Dear Board Members:
The meeting of the Board of Supervisors of Falcon Trace Community Development District will be held Wednesday, October 15, 2025, at 6:00 PM at the Big Hawk Lake Recreation Center, 13600 Hawk Lake Drive, Orlando, Florida. Following is the advance agenda for the meeting:

Board of Supervisors Meeting

Roll Call
Public Comment Period
Approval of Minutes of the August 20, 2025, Board of Supervisors Meeting
Ratification of Non- Ad Valorem Assessment Agreement with Orange County Property Appraiser
Staff Reports
Attorney
District Manager’s Report
Approval of Check Register
Balance Sheet and Income Statement
Field Manager
Field Manager Reports
Amenity Manager Report
Discussion of Movie Night
Supervisor’s Requests
Adjournment

Minutes

MINUTES OF MEETING FALCON TRACE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Falcon Trace Community Development District was held Wednesday, August 20, 2025 at 6:00 p.m. at the Big Hawk Lake Recreational Center, 13600 Hawk Lake Drive, Orlando, Florida.

Present and constituting a quorum were:

Sara Hurst	Chairperson
Carole Miller	Vice Chairperson
Sue Marchesi Baron	Assistant Secretary
Perry Shaikh	Assistant Secretary Also Present were:

Jason Showe	District Manager
Mike Eckert	District Counsel by telephone
Kubra Metin	District Counsel by telephone
Ashley Hilyard	Field Operations
Marcia Calleja	CALM

The following is a summary of the discussions and actions taken at the August 20, 2025 Falcon Trace Community Development District Board of Supervisors meeting.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Showe called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Public Comment Period
There being no comments, the next item followed.

August 20, 2025	Falcon Trace CDD

THIRD ORDER OF BUSINESS	Approval of the Minutes of the July 16, 2025
Meeting

Ms. Hurst moved to approve the minutes of the July 16, 2025 meeting as amended. Ms. Baron seconded the motion. The motion passed on the following roll call vote:
Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. Mr. Shaikh yes.

FOURTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Metin stated I want to give you a quick update regarding the contract. We prepared an agreement between the CDD and CJS and we are currently waiting for the final agreement from the contractor. Additionally, I want to remind you to complete your ethics training.

Manager
Approval of Check Register

Ms. Hurst moved to approve the check register. Ms. Miller seconded the motion. The motion passed on the following roll call vote.
Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. Mr. Shaikh yes.

Balance Sheet and Income Statement
A copy of the financials was included in the agenda package.

Field Manager’s Report
Consideration of Fiscal Year 2026 Contract Renewals
Mr. Showe stated Blade Runners and Aquatic Weed Management have no proposed increase. Spies Pools has an increase of $100 per month starting in January.

2

August 20, 2025	Falcon Trace CDD

Landscape Maintenance
Aquatic Maintenance
Pool Maintenance

Ms. Hurst moved to approve the Fiscal Year 2026 Contract Renewals subject to review by District Counsel. Ms. Miller seconded the motion. The motion passed on the following roll call vote.
Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. Mr. Shaikh yes.

Field Manager Reports
Ms. Hilyard gave an overview of the field manager’s report.

Consideration of Proposals for Meeting Room Renovations
Mary & David Remodeling
All Flooring USA
Ms. Hilyard stated they no longer have the material and it is a significant price increase.
After discussion staff was directed to revise the quote to lower the price.

Amenity Manager’s Report
A copy of the amenity center report was included in the agenda package.

Discussion of Movie Night
The Board and staff discussed purchase of a screen, security, staffing, license fee for movie, type of movie, seating and signage.

FIFTH ORDER OF BUSINESS	Supervisor’s Requests
Resident stated this is my first meeting and I don’t understand what the CDD is.
Mr. Showe stated we maintain this footprint, the recreation center, the recreational facilities outside, the parking lot and the big lake is ours.
Resident asked how many guests can I take to the pool?

3

August 20, 2025	Falcon Trace CDD

Ms. Hurst stated with your guest pass you can bring up to four but if you need to bring an additional guest, depending on capacity of the pool and pool attendants, if you have five it may not be a problem.
Resident stated I’m expecting five or six.
Ms. Hurst stated I’m sure you can make arrangements for six.
Resident asked what is the HOA?
Mr. Showe stated that is private homes and they own some common areas. Resident stated I want a privacy fence.
Mr. Showe stated that is the HOA.

SIXTH ORDER OF BUSINESS	Next Meeting Date
Mr. Showe stated the next meeting is October 15, 2025.

SEVENTH ORDER OF BUSINESS	Adjournment

Ms. Baron moved to adjourn the meeting at 6:47 p.m. and Ms. Hurst seconded the motion. The motion passed on the following roll call vote.
Ms. Hurst yes. Ms. Miller yes. Ms. Baron yes. Mr. Shaikh yes.

Secretary/Assistant Secretary	Chairman/Vice Chairman

4

Section IV

NON-AD VALOREM ASSESSMENT ADMINISTRATION AGREEMENT

An AGREEMENT made this 1st day of October 2025 between AMY MERCADO as Orange County Property Appraiser (Property Appraiser) and, Falcon Trace CDD (Taxing Authority), and is effective upon acceptance by both parties and through, September 30, 2026.

The Taxing Authority desires to use the services of the Property Appraiser to maintain non- ad valorem assessments on the tax roll and the Property Appraiser is prepared to do so, on behalf of the Taxing Authority. Each party represents that it has satisfied all conditions precedent to enter into this agreement.
The Property Appraiser agrees to perform the following service for the Taxing Authority:

Create a Non-Ad Valorem Assessment Roll for the Taxing Authority for the 2026 tax roll year using data provided annually to the Property Appraiser's Office by the Taxing Authority per attached Calendar for Implementation of Non- Ad Valorem Assessment Roll.
Provide the Taxing Authority with a data file in a compatible format on or before April 1, containing all parcels within the boundaries of the Taxing Authority to be used for the Taxing Authority’s planning purposes in establishing its non-ad valorem assessments.
Receive from the Taxing Authority its proposed or adopted non-ad valorem assessment levy for each type of property and apply that amount to each parcel of real property as stipulated by Taxing Authority.
Include the Taxing Authority’s non-ad valorem assessments on the Notice of Proposed Property Taxes and Proposed or Adopted Non-Ad Valorem Assessments mailed to all property owners in August of each year.
Receive from the Taxing Authority, corrections or changes to the roll and update the Non-Ad Valorem Assessment Roll for tax bills on or before September 15 of each year, the statutory deadline for certification of non-ad valorem assessments.
Deliver the Taxing Authority’s Non-Ad Valorem Assessment Roll to the Orange County Tax Collector's Office so that tax bills mailed on or about November 1 will include the Taxing Authority’s non-ad valorem assessment levies.

Taxing Authority agrees to perform the following acts in connection with this agreement:

Advise the property owners within the Taxing Authority in an appropriate and lawful manner of the Taxing Authority’s intention to utilize the Uniform non- ad valorem assessment method described in Sections 197.3631 through 197.3635, Florida Statutes, and any other applicable Florida statute, and carry out its responsibilities under said sections.
Timely provide the Property Appraiser with information required to prepare the Uniform Non-Ad Valorem Assessment Roll per the Calendar for Implementation of Non-Ad Valorem Assessment Roll.
Advise the property owners within the Taxing Authority as appropriate that the Property Appraiser's office is acting in a ministerial capacity for the Taxing Authority in connection with the non-ad valorem assessments.
Preparation and delivery of certificate of corrections directly to Tax Collector, with copy to Property Appraiser, for any corrections to a certified final tax roll.
The Taxing Authority shall use its best efforts in furnishing the Property Appraiser with up- to-date and accurate data concerning its boundaries, proposed assessments, and other information as requested from time to time by the Property Appraiser and necessary to facilitate his making the assessment in question. The Property Appraiser shall, using the information provided by the Taxing Authority, place the district’s non-ad valorem assessments, as made from time to time and certified to him, on properties within the district.
The Property Appraiser shall be compensated by the Taxing Authority for the administrative costs incurred in carrying out this Agreement. These costs include, but are not limited to labor, printing, forms, office supplies, computer equipment usage, postage, programming, or any other associated costs.
On 1st day of October of each applicable year, the administrative fee will be invoiced to the Taxing Authority equivalent to $0 per parcel assessed with a non-ad valorem tax. Parcel counts supporting the invoiced fee will be determined based upon the most current certified non-ad valorem assessment roll. Any new assessments added to the tax roll that were not previously certified and invoiced an administrative fee, will be separately invoiced on or around July 15 and prior to mailing of the Notice of Proposed Property Taxes in August.
The specific duties to be performed under this agreement and their respective timeframes are contained in the Calendar for Implementation of Non-Ad Valorem Assessment Roll, which is incorporated herein by reference.
This agreement constitutes the entire agreement between the parties and can only be modified in writing and signed by both parties.

All parts of this Agreement not held unenforceable for any reason shall be given full force and effect.
All communications required by this agreement shall be in writing and sent by first class mail, email, or facsimile to the other party.

Notices to the Taxing Authority shall be addressed to:

Falcon Trace CDD

Jason Showe
Governmental Management Services 219 E. Livingston Street
Orlando, FL 32801 jshowe@gmscfl.com
(407) 841-5524

Notices to the Property Appraiser shall be addressed to:

Carmen Crespo, Director, Accounting and Finance Orange County Property Appraiser
200 S. Orange Ave., Suite 1700
Orlando, FL 32801 ccrespo@ocpafl.org
(321) 379-4707

TERMINATION. This Agreement may be terminated by either party upon written notice. Property Appraiser will perform no further work after the written termination notice is received.
TERM. This Agreement shall continue until such time as either party terminates the Agreement pursuant to Paragraph 11, above.
GOVERNING LAW; VENUE. This Agreement shall be governed by the laws of the State of Florida. Any action to interpret or enforce any provision of this Agreement shall be brought in the State and Federal courts for Orange County, Florida.

ORANGE COUNTY PROPERTY APPRAISER

Signed 	
AMY MERCADO

Date		

FALCON TRACE CDD
Name  Jason M Showe	

Signed 	

Date

9/25/25

CALENDAR FOR IMPLEMENTATION OF NON-AD VALOREM ASSESSMENTS

On or about April 1st, Property Appraiser to provide the Taxing Authority with an electronic file that includes parcel ID and any other information applicable or requested. Taxing Authority may request this file at any time after January 1st, but must understand that many splits/ combos, annexations, etc., may not be reflected early in the tax year and subsequent files may be necessary. If any additional information is required at any time by Taxing Authority, it should be requested of the Property Appraiser by Taxing Authority, allowing for a reasonable turnaround time. The file shall be in an ascii file, text or excel file, unless another format is requested and agreed upon between parties.

June 1

Property Appraiser distributes Best Estimate of Taxable Value to all Taxing Authorities.

July 1

Property Appraiser certifies Preliminary tax roll to all taxing authorities.

Taxing Authority reviews all assessments and provides final approval for Notice of Proposed Property Taxes (TRIM)

July 15

Property Appraiser to invoice Administrative Fee for new parcels, if any, assessed and in excess of prior year certified non-ad valorem assessment roll parcel count.

August 4

The Taxing Authority adopts its proposed millage rate and submits to the Property Appraiser for TRIM.

August 24

Last day Property Appraiser can mail TRIM notices to all property owners on the tax roll.

September 3 – October 3

Taxing Authority holds initial and final public budget hearing.

September 15

Taxing Authority certifies final non-ad valorem assessment roll to Property Appraiser on or before September 15 with any changes, additions, or deletions to the non-ad valorem assessment roll since the TRIM notices.

October

Property Appraiser to mail Non-Ad Valorem Assessment Administration Agreement and invoice for non-ad valorem assessment processing for subsequent tax roll, based upon most recent certified non-ad valorem assessment roll parcel count.
Property Appraiser delivers the Taxing Authority non-ad valorem assessment roll to the Tax Collector for collection of taxes on November 1 tax bills.

Section V

Section B

Section 1

Falcon Trace
Community Development District

Summary of Check Register
August 13, 2025 to October 2, 2025

Fund	Date	Check No.'s		Amount		
General Fund						
	8/15/25	4747-4750	$		13,515.71	
	9/3/25	4751-4753	$		17,892.75	
	9/12/25	4754-4756	$		43,749.45	
	10/2/25	4757-4761	$		7,124.96	
			$		82,282.87	
	Supervisors August 2025					
	Carole Miller	50465	$		184.70	
	Pervaiz Shaikh	50466	$		184.70	
	Sara Hurst	50467	$		184.70	
	Susan Baron	50468	$		184.70	
	Susan Baron	50469	$		184.70	
			$		923.50	
						
		Total Amount	$	83,206.37	

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 10/07/25	PAGE	1
*** CHECK DATES 08/13/2025 - 10/02/2025 ***	FALCON TRACE CDD -GENERAL FUND
BANK A FALCON TRACE CDD
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
8/15/25 00131	6/01/25 152375	202506 320-53800-47500	*	2,958.00
LANDSCAPE MAINT-JUN25
8/01/25 163009	202508 320-53800-47500	*	2,958.00
LANDSCAPE MAINT-AUG25
BLADE RUNNERS COMMERCIAL	5,916.00 004747

8/15/25 00027	8/01/25	
	8/01/25	
	8/01/25	
	8/01/25	
	8/01/25	
	8/01/25	

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
761	202508 310-51300-34000	*	5,332.75
MANAGMENT FEES-AUG25
761	202508 310-51300-35200	*	69.58
WEBSITE MANAGEMENT-AUG25
761	202508 310-51300-35100	*	127.50
INFORMATION TECH-AUG25
761	202508 310-51300-51000	*	.48

202508 310-51300-42000	*	10.55	
202508 310-51300-42500	*	29.40	

OFFICE SUPPLIES 761
POSTAGE 761
COPIES
GOVERNMENTAL MANAGEMENT SERVICES-CF	5,570.26 004748
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/15/25 00100	8/01/25 1012232	202508 320-53800-47000	*	850.00
POOL MAINTENANCE-AUG25
ROBERTS POOL SERVICE AND REPAIR INC	850.00 004749
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
8/15/25 00022	8/01/25 319934	202508 320-53800-47400	*	1,149.45
POOL CHEMICALS-AUG25
8/18/25 22819	202508 300-15500-10000	*	30.00
TANK RENTAL FEE - SEP 25
SPIES POOL, LLC	1,179.45 004750
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/03/25 00124	8/29/25 32	202508 320-53800-12200	*	12,854.10
POOL ATTENDANTS AUG25
8/29/25 32	202508 320-53800-49100	*	41.00
SAFE FOR POOL OFFICE
COMMUNITY ASSOC & LIFESTYLE MGMT	12,895.10 004751
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/03/25 00027	8/01/25 760	202508 320-53800-12000	*	1,998.50
FIELD MANAGEMENT-AUG25
8/01/25 760	202508 320-53800-47600	*	932.65
EMERGENCY BATHROOM REPAIR
GOVERNMENTAL MANAGEMENT SERVICES-CF	2,931.15 004752
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/03/25 00113	8/14/25 3610763	202507 310-51300-31500	*	2,066.50
GENERAL COUNSEL - JUL 25
KUTAK ROCK LLP	2,066.50 004753
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
FALC FALCON TRACE	CWRIGHT

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 10/07/25	PAGE	2
*** CHECK DATES 08/13/2025 - 10/02/2025 ***	FALCON TRACE CDD -GENERAL FUND
BANK A FALCON TRACE CDD
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#
9/12/25 00137	9/05/25 231938	202509 320-53800-47600	*	4,731.00
INSTALL NEW SOFFIT
CJS ALUMINUM INC.	4,731.00 004754
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/12/25 00067	9/17/25 29474	202509 300-15500-10000	*	31,449.00
FY26 INSURANCE POLICY
EGIS INSURANCE & RISK ADVISORS	31,449.00 004755
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
9/12/25 00027	9/01/25 762	202509 320-53800-12000	*	1,998.50
FIELD MANAGEMENT-SEP25
9/01/25 763	202509 310-51300-34000	*	5,332.75
MANAGEMENT FEES-SEP25
9/01/25 763	202509 310-51300-35200	*	69.58
WEBSITE MANAGEMENT-SEP25
9/01/25 763	202509 310-51300-35100	*	127.50
INFORMATION TECH-SEP25
9/01/25 763	202509 310-51300-51000	*	.30
OFFICE SUPPLIES
9/01/25 763	202509 310-51300-42000	*	7.67
POSTAGE
9/01/25 763	202509 310-51300-42500	*	33.15
COPIES
GOVERNMENTAL MANAGEMENT SERVICES-CF	7,569.45 004756
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/02/25 00079	8/28/25 20299	202508 320-53800-47000	*	650.00
MTHLY LAKE MAINT-AUG25
AQUATIC WEED MANAGEMENT, INC.	650.00 004757
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/02/25 00131	8/25/25 166801	202508 320-53800-47301	*	295.96
REPLACED SPRAY NOZZLES
9/01/25 168493	202509 320-53800-47500	*	2,958.00
LANDSCAPE MAINT-SEP25
BLADE RUNNERS COMMERCIAL	3,253.96 004758
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/02/25 00100	9/01/25 1012283	202509 320-53800-47400	*	850.00
POOL MAINTENANCE-SEP25
ROBERTS POOL SERVICE AND REPAIR INC	850.00 004759
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/02/25 00022	8/15/25 320400	202508 320-53800-47400	*	795.00
RPLD TILES & PATCH DECK
8/28/25 320869	202509 320-53800-47400	*	1,486.90
POOL CHEMICALS-SEP25
SPIES POOL, LLC	2,281.90 004760
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/02/25 00090	8/10/25 14264232 202509 320-53800-34500	*	89.10
SECURITY MONITORING SEP25
SAFE TOUCH SECURITY SYSTEMS	89.10 004761
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL FOR BANK A	82,282.87 FALC FALCON TRACE	CWRIGHT

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER	RUN 10/07/25	PAGE	3
*** CHECK DATES 08/13/2025 - 10/02/2025 ***	FALCON TRACE CDD -GENERAL FUND
BANK A FALCON TRACE CDD
CHECK	VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME	STATUS	AMOUNT	....CHECK..... DATE			DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS				AMOUNT	#

TOTAL FOR REGISTER	82,282.87

FALC FALCON TRACE	CWRIGHT

Section 2

Falcon Trace
Community Development District

Unaudited Financial Reporting
August 31, 2025

Table of Contents

1

2-3

4

5

6

	Balance Sheet

	General Fund

	Capital Reserve Fund

	Month to Month

	Assessment Receipt Schedule

Falcon Trace
Community Development District Combined Balance Sheet
August 31, 2025

General
Fund

Capital Reserves
Fund

Totals
Governmental Funds

Assets:
Cash:
Operating Account	

$	81,709	

$	112,240	

$	193,949	
Investments:				
State Board Administration	$	327,647	$	100,000	$	427,647	
Prepaid Expenses	$	30	$	-	$	30	
Total Assets	$	409,387	$	212,240	$	621,626	
Liabilities:
Accounts Payable	

$	20,014	$	-	

$	20,014	
Total Liabilites	$	20,014	$	-	$	20,014	

Fund Balance:			
Assigned for:
Capital Reserves	
$	-	$	212,240	
$	212,240	
Nonspendable:				
Deposits and Prepaid Items	$	30	$	-	$	30	
Unassigned	$	389,343	$	-	$	389,343	
Total Fund Balances	$	389,373	$	212,240	$	601,612	
					
Total Liabilities & Fund Balance	$	409,387	$	212,240	$	621,626	

1

Falcon Trace
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual	
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Revenues:		
Maintenance Assessments	$	355,855	$	355,855	$	364,653	$	8,798	
Miscellaneous Income	$	500	$	500	$	6,370	$	5,870	
Interest Income	$	1,500	$	1,500	$	11,317	$	9,817	
Total Revenues	$	357,855	$	357,855	$	382,340	$	24,485	

Expenditures:					
General & Administrative:					
Supervisors Fees	$	8,000	$	7,333	$	5,400	$	1,933	
FICA Expense	$	413	$	379	$	413	$	(34)	
Engineering Fees	$	1,000	$	917	$	-	$	917	
Assessment Roll	$	5,250	$	5,250	$	5,250	$	-	
Attorney Fees	$	25,000	$	22,917	$	10,742	$	12,175	
Annual Audit	$	2,950	$	2,950	$	-	$	2,950	
Management Fees	$	63,993	$	58,660	$	58,660	$	(0)	
Information Technology	$	1,530	$	1,403	$	1,403	$	0	
Website Maintenance	$	835	$	765	$	765	$	(0)	
Telephone	$	50	$	46	$	-	$	46	
Postage	$	800	$	733	$	123	$	610	
Printing and Binding	$	600	$	550	$	87	$	463	
Insurance	$	14,736	$	14,736	$	14,130	$	606	
Legal Advertising	$	2,500	$	2,292	$	-	$	2,292	
Contingency	$	2,000	$	1,833	$	182	$	1,652	
Property Appraiser	$	1,000	$	-	$	-	$	-	
Office Supplies	$	350	$	321	$	79	$	242	
Dues, Licenses, & Subscriptions	$	175	$	175	$	175	$	-	
Subtotal General & Administrative	$	131,182	$	121,259	$	97,408	$	23,851	

2

Falcon Trace
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual	
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Operations & Maintenance		
Field Management	$	23,982	$	21,983	$	21,984	$	(0)	
Property Insurance	$	15,402	$	15,402	$	17,064	$	(1,662)	
Pool Staff Payroll	$	90,671	$	83,115	$	70,774	$	12,341	
Security	$	1,500	$	1,500	$	1,901	$	(401)	
Telephone Expense	$	3,187	$	2,921	$	2,679	$	243	
Electric	$	22,491	$	20,617	$	19,950	$	666	
Irrigation/Water	$	15,593	$	14,293	$	9,190	$	5,103	
Lake Maintenance	$	10,290	$	9,433	$	8,000	$	1,433	
Irrigation Expenses	$	-	$	-	$	911	$	(911)	
Pest Control	$	683	$	626	$	-	$	626	
Pool Maintenance	$	34,000	$	31,167	$	24,915	$	6,251	
Grounds Maintenance	$	37,500	$	33,204	$	33,204	$	-	
General Facility Maintenance	$	35,000	$	32,083	$	12,112	$	19,971	
Refuse Service	$	10,000	$	9,167	$	7,092	$	2,075	
Field Contingency	$	6,000	$	5,500	$	4,559	$	941	
Subtotal Operations & Maintenance	$	306,298	$	281,010	$	234,334	$	46,676	
					
Total Expenditures	$	437,480	$	402,270	$	331,743	$	70,527	
					
Excess (Deficiency) of Revenues over Expenditures	$	(79,625)		$	50,597		
					
Fund Balance - Beginning	$	79,625		$	338,775		
					
Fund Balance - Ending	$	-		$	389,373		

3

Falcon Trace
Community Development District Capital Reserve Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending August 31, 2025

Adopted	Prorated Budget	Actual	
Budget	Thru 08/31/25	Thru 08/31/25	Variance	

Revenues		
Interest	$	50	$	15	$	15	$	-	
Total Revenues	$	50	$	15	$	15	$	-	

Expenditures:					
Landscape Improvements	$	15,000	$	13,750	$	-	$	13,750	
Painting	$	10,000	$	9,167	$	-	$	9,167	
Miscellaneous	$	10,000	$	9,167	$	375	$	8,792	
Total Expenditures	$	35,000	$	32,083	$	375	$	31,708	
					
Excess (Deficiency) of Revenues over Expenditures	$	(34,950)		$	(360)		
					
Fund Balance - Beginning	$	256,565		$	212,600		
					
Fund Balance - Ending	$	221,615		$	212,240		

4

Falcon Trace
Community Development District Month to Month

	Oct	Nov	Dec	Jan	Feb	March	April	May	June	July	Aug	Sept	Total	

Revenues:														
Maintenance Assessments	$	-	$	16,329	$	66,497	$	18,534	$	181,721	$	28,212	$	4,033	$	17,379	$	6,850	$	7,349	$	17,749	$	-	$  364,653	
Miscellaneous Income	$	-	$	-	$	-	$	-	$	2,485	$	-	$	-	$	1,255	$	-	$	685	$	1,945	$	-	$	6,370	
Interest Income	$	881	$	770	$	739	$	753	$	666	$	853	$	1,404	$	1,370	$	1,323	$	1,326	$	1,232	$	-	$	11,317	
Total Revenues	$	881	$	17,099	$	67,236	$	19,287	$	184,872	$	29,065	$	5,437	$	20,004	$	8,173	$	9,360	$	20,926	$	-	$  382,340	

Expenditures:													
General & Administrative:													
Supervisors Fees	$	-	$	800	$	-	$	1,000	$	-	$	1,000	$	-	$	-	$	1,000	$	800	$	800	$	-  $	5,400	
FICA Expense	$	-	$	61	$	-	$	77	$	-	$	77	$	-	$	-	$	77	$	61	$	61	$	-  $	413	
Engineering Fees	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-	
Assessment Roll	$	5,250	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	5,250	
Attorney Fees	$	1,810	$	-	$	-	$	1,323	$	80	$	1,683	$	471	$	1,972	$	1,337	$	2,067	$	-	$	-  $	10,742	
Annual Audit	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-	
Management Fees	$	5,333	$	5,333	$	5,333	$	5,333	$	5,333	$	5,333	$	5,333	$	5,333	$	5,333	$	5,333	$	5,333	$	-  $	58,660	
Information Technology	$	128	$	128	$	128	$	128	$	128	$	128	$	128	$	128	$	128	$	128	$	128	$	-  $	1,403	
Website Maintenance	$	70	$	70	$	70	$	70	$	70	$	70	$	70	$	70	$	70	$	70	$	70	$	-  $	765	
Telephone	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-	
Postage	$	2	$	6	$	11	$	2	$	11	$	38	$	1	$	3	$	32	$	6	$	11	$	-  $	123	
Printing and Binding	$	-	$	-	$	-	$	-	$	12	$	4	$	26	$	-	$	15	$	-	$	29	$	-  $	87	
Insurance	$	14,130	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	14,130	
Legal Advertising	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-	
Contingency	$	-	$	-	$	-	$	-	$	-	$	124	$	-	$	-	$	-	$	-	$	58	$	-  $	182	
Property Appraiser	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-	
Office Supplies	$	0	$	0	$	0	$	0	$	77	$	0	$	0	$	0	$	0	$	0	$	0	$	-  $	79	
Dues, Licenses, & Subscriptions	$	175	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	175	
Subtotal General & Administrative	$	26,897	$	6,398	$	5,541	$	7,931	$	5,710	$	8,455	$	6,028	$	7,505	$	7,990	$	8,463	$	6,489	$	-  $	97,408	

Operations & Maintenance													
Field Management	$	1,999	$	1,999	$	1,999	$	1,999	$	1,999	$	1,999	$	1,999	$	1,999	$	1,999	$	1,999	$	1,999	$	-  $	21,984	
Property Insurance	$	16,924	$	-	$	-	$	-	$	-	$	-	$	-	$	140	$	-	$	-	$	-	$	-  $	17,064	
Pool Staff Payroll	$	5,303	$	5,183	$	2,873	$	4,274	$	2,438	$	6,360	$	3,360	$	8,967	$	9,900	$	9,264	$	12,854	$	-  $	70,774	
Security	$	89	$	1,010	$	89	$	89	$	89	$	89	$	89	$	89	$	89	$	89	$	89	$	-  $	1,901	
Telephone Expense	$	259	$	260	$	-	$	260	$	259	$	273	$	273	$	274	$	274	$	274	$	273	$	-  $	2,679	
Electric	$	1,829	$	1,770	$	1,541	$	1,406	$	1,454	$	1,485	$	1,792	$	2,151	$	2,089	$	2,213	$	2,222	$	-  $	19,950	
Irrigation/Water	$	847	$	735	$	1,047	$	784	$	-	$	1,756	$	814	$	766	$	824	$	827	$	790	$	-  $	9,190	
Lake Maintenance	$	650	$	650	$	650	$	650	$	650	$	650	$	650	$	650	$	650	$	650	$	1,500	$	-  $	8,000	
Irrigation Expenses	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	326	$	-	$	-	$	584	$	-  $	911	
Pest Control	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-  $	-	
Pool Maintenance	$	2,870	$	880	$	3,330	$	880	$	2,105	$	1,873	$	2,281	$	3,562	$	2,057	$	3,103	$	1,974	$	-  $	24,915	
Grounds Maintenance	$	3,358	$	2,958	$	2,958	$	2,958	$	2,958	$	2,958	$	2,958	$	2,958	$	3,224	$	2,958	$	2,958	$	-  $	33,204	
General Facility Maintenance	$	1,933	$	822	$	2,946	$	711	$	320	$	852	$	2,599	$	-	$	-	$	709	$	1,220	$	-  $	12,112	
Refuse Service	$	824	$	822	$	-	$	817	$	-	$	-	$	1,070	$	-	$	1,066	$	1,239	$	1,255	$	-  $	7,092	
Field Contingency	$	-	$	1,211	$	180	$	-	$	150	$	179	$	186	$	2,487	$	125	$	-	$	41	$	-  $	4,559	
Subtotal Operations & Maintenance	$	36,885	$	18,298	$	17,612	$	14,827	$	12,421	$	18,474	$	18,070	$	24,368	$	22,295	$	23,325	$	27,759	$	-  $  234,334	
													
Total Expenditures	$	63,782	$	24,696	$	23,153	$	22,758	$	18,131	$	26,929	$	24,099	$	31,873	$	30,285	$	31,788	$	34,249	$	-  $  331,743	
													
Excess Revenues (Expenditures)	$	(62,901)	$	(7,597)	$	44,083	$	(3,471)	$	166,741	$	2,136	$	(18,661)	$	(11,869)	$	(22,113)	$	(22,428)	$	(13,323)	$	-  $	50,597	

5

Falcon Trace CDD
COMMUNITY DEVELOPMENT DISTRICT

ON ROLL ASSESSMENTS		
	Gross Assessments	$	378,569.40	$	378,569.40	
	Net Assessments	$	355,855.24	$	355,855.24	
		100.00%	100.00%	

Special Assessment Receipts Fiscal Year 2025

Date	Distribution	Gross Amount	Discount/Penalty	Commission	Interest	Net Receipts	General Fund	Total	

11/6/24	
1	
$3,511.14	
($174.03)	
$0.00	
$0.00	
$3,337.11	
$3,337.11	
$3,337.11	
11/13/24	2	$3,357.60	($134.32)	$0.00	$0.00	$3,223.28	$3,223.28	$3,223.28	
11/22/24	3	$10,912.20	($436.54)	($706.72)	$0.00	$9,768.94	$9,768.94	$9,768.94	
12/6/24	4	$25,182.00	($1,007.39)	$0.00	$0.00	$24,174.61	$24,174.61	$24,174.61	
12/13/24	5	$14,073.84	($557.43)	$0.00	$199.67	$13,716.08	$13,716.08	$13,716.08	
12/20/24	6	$29,798.70	($1,192.07)	$0.00	$0.00	$28,606.63	$28,606.63	$28,606.63	
01/15/25	7	$19,306.20	($772.34)	$0.00	$0.00	$18,533.86	$18,533.86	$18,533.86	
02/14/25	8	$189,284.70	($7,563.85)	$0.00	$0.00	$181,720.85	$181,720.85	$181,720.85	
03/14/25	9	$29,379.00	($1,166.88)	$0.00	$0.00	$28,212.12	$28,212.12	$28,212.12	
04/15/25	10	$4,197.00	($163.70)	$0.00	$0.00	$4,033.30	$4,033.30	$4,033.30	
05/15/25	11	$17,980.71	($601.84)	$0.00	$0.00	$17,378.87	$17,378.87	$17,378.87	
06/12/25	INT	$0.00	$0.00	$0.00	$2,207.93	$2,207.93	$2,207.93	$2,207.93	
06/13/25	12	$4,756.15	($114.12)	$0.00	$0.00	$4,642.03	$4,642.03	$4,642.03	
07/14/25	13	$7,348.93	$0.00	$0.00	$0.00	$7,348.93	$7,348.93	$7,348.93	
08/15/25	1/18-4/30/25	$17,774.11	($113.33)	$0.00	$88.13	$17,748.91	$17,748.91	$17,748.91	
	TOTAL	$	376,862.28	$	(13,997.84)	$	(706.72)	$	2,495.73	$	364,653.45	$	364,653.45	$	364,653.45	

102% Net Percent Collected
0 Remaining to Collect

6

Section C

TASK	STATUS	CURRENT NOTE	MISC	
Broken pool tiles and deck damage	Completed	8/15		
Quotes to repair soffit surrounding clubhouse	Completed	9/2		
Strip and repaint yellow hazard line on pool deck	Completed	9/3		
Install non-slip strips on slide stairs	Completed	9/3		
Repair AC unit at meeting room	Completed	9/29		
Pressure wash all clubhouse columns	Completed	10/8		
Patch all stucco columns in need of repair	Completed	10/8		
Replace the existing/missing meeting signage with metal signs & frames	IP	Replacements ordered		
Replace overlook post caps	IP	Replacements ordered		
Order 2 tables for pool deck	IP	Replacements ordered		
Paint stucco repairs on clubhouse columns	Pend	WO#4703 - GMS will return within 30 days		
Repair fence at corner of courts	Pend	Florida Quality Fence site walk 10/8, AllRite Fence sched for week of 10/13		
Meeting room renovations	Pend	Weekly follow-up to vendor for alternate options closer to pricing on first quote		
Caulk, buff, and general cleanup of pool slide	Pend	Pending response from installer for next steps	AquaWorx	
Pressure wash clubhouse	Pend	Quotes requested from Pressure Wash This & Pressure Plus		
Quote to replace edge mulch with artificial turf	Pend	Quotes requested from Greenmasters Outdoors, McMaster Landscape, and Dela Turf		
Schedule painting of pool area: deck, tower, exterior clubhouse, canopy column			*To be scheduled AFTER pressure washing is complete*	
Schedule painting of interior meeting room			*To be scheduled AFTER renovations are complete*	
Paint pool slide support beams			*To be completed by GMS after slide maintenance*	
				
Foundation lift of pool			*To be completed in 1-2 years, budget*	
Resurfacing of pool			*To be completed after foundation lift, budget*	
Fence replacement			*To be completed in approx 2 years, budget*	

I

Falcon Trace CDD
Field Management Report

October 15th, 2025 Ashley Hilyard Field Manager GMS

1

Falcon Trace CDD Field Management Report | GMS 2025

Completed

General Maintenance

GMS Staff has completed the following repairs/installations:
Pressure washed all stucco columns
Patched all stucco columns in need of repair and painting
Stripped and painted the yellow curb on pool deck
Clubhouse soffit replaced

2

Falcon Trace CDD Field Management Report | GMS 2025

Completed

General Maintenance Continued

GMS Staff has completed the following repairs/installations:
Repaired the AC unit in the meeting room
Pool tiles and deck damage have been repaired.
Installed anti-slip tape on pool slide stairs

3

Falcon Trace CDD Field Management Report | GMS 2025

Conclusion

For any questions or comments regarding the above information, please contact me by phone at 407-577-0918, or by email at AHilyard@gmscfl.com. Thank you.

Respectfully, Ashley Hilyard

4

Falcon Trace CDD Field Management Report | GMS 2025

Section 1

Section D

BIG HAWK LAKE RECREATION CENTER

AUGUST - SEPTEMBER

PROVIDED BY C.A.L.M.

0

July

September

TOTAL RENTALS
July - 9
August - 11
September - 6

2000

Pool Usage per Family
Big Hawk Lake Usage Report

August

1500

1000

500

-CURRENT SEASON SCHEDULE:

OCTOBER

•

Opened: Monday, Wednesday, Friday, Saturday and Sunday

•

10:00am - 7:00pm
Tuesdays/Thursdays: CLOSED

PROVIDED BY C.A.L.M.

Previous Expenses $4,024.42 W/Discounts: $3,324.42

Falcon Trace CDD Movie Night, March 2026
Proposed Expenses

Vendor	

20' Screen	

30' Screen	No SnoCones, 20' Screen	Exist. Equip./ No SnoCones	

2024	
GMS-CF	$500	$500	$500	$500	$	1,211.42	
CALM Event Coordination*	$500	$500	$500	$500	$	500.00	
CALM Manager Fee	$200	$200	$200	$200	$	200.00	
Orange County Sheriff (1)	$500	$500	$500	$500	$	921.00	
Swank License	$600	$600	$600	$600	$	609.50	
Janitorial	$90	$90	$90	$90	$	90.00	
Pool Attendant (No additional						
charge if during pool operational						
hours.)	$70	$70	$70	$70	$	90.00	
Mosquito Treatment (possible)	$360	$360	$360	$360	$	402.50	
Signage:						
(est. $20 per sign/ 5 signs)	$100	$100	$100	$100	$	-	
20' Screen	$130		$130		$	-	
30' Screen		$300			$	-	
Projector	$400	$400	$400		$	-	
Audio (if needed)	$400	$400	$400			
Popcorn Machine & Supplies	$100	$100	$100	$100	$	-	
Sno Cone Machine & Supplies	$100	$100			$	-	
	$3,550	$3,720	$3,450	$3,020	$	4,024.42	
	$	(700.00)
$	3,324.42	

Please note that most amounts are only estimates. The amounts may be less or more at time of
booking.	
Amounts are not expected to be substantially different.	

Falcon Trace CDD Movie Night, March 2026
Proposed Expenses

*CALM Event Coordination Flat Fee: includes coordination and organization of all pertinent staff and vendors prior, during and post event.
Examples include pool attendants, maintenance personal for set up, troubleshooting and break down, mosquito control, off duty police officers, janitorial, etc.
Prior to event date: Communication with each vendor; scheduling, setting up accounts, filling out forms, negotiating rates. Following up with all vendors regularly to ensure efficiency. Follow up emails and/or calls with necessary parties. Ordering necessary supplies, picking them up and delivering to the property. Keeping contact with all parties. Managing RSVP list through pool attendants. Confirm all equipment and supplies.
Event date prior to event start time: Ensure parties are in attendance and are in their designated area(s). Provide instructions to all parties. Manage set up of equipment. Maintain contact with pertinent vendors and staff. Assist with any inquiries or set up items.
During Event: Monitor all aspects. (district property, guests, staff, and vendors). Address any concerns that may arise. Ensure vendors are fulfilling their contractual duties.
Post Event: Ensure safe dismissal of participants. Close out any vendors and staff. Direct staff on post movie responsibilities such as break down of equipment, removing any event specific equipment, ensure district property is stored, coordinate and assist with any post event clean up. Confirm proper closure of facility. Obtain any outstanding event invoices and submitting them for payment.
Any additional necessary tasks to ensure a successful event.

Section 1

On Aug 27, 2025, at 11:12 AM, sarahurst@cfl.rr.com wrote:

Good morning Nigel -

Hope you have had a nice summer - seems like it has flown by for my family.

CDD is looking to host another movie night in March 2026 - close to Spring Break time frame for Orange County so March 13-22, 2026 if I'm reading the calendar accurately.

Last time we hosted the HOA was able to contribute financially .. would your group be
able to assist again? Asking formally now as the CDD will only have two (2) more meetings before the event (Oct 2025 and Jan 20226) so we want to make sure that if we are going solo we allocate appropriate funding.

The plan this year involves the entire board and there is planned a much larger "marketing" push to the community directly - post cards to the address have been brought up as that would cover any renters who are not always part of the mailing / portal process. I've cc'd Jason Showe, our CDD Management Services contact in case I'm misrepresenting anything from our meeting last week.

Let me know your thoughts when you have a chance - I'm out of town this holiday weekend but happy to discuss if you have any questions or concerns.
Sara sarahurst@cfl.rr.com
407-808-9827 (VM / text)

From: Jason Showe <jshowe@gmscfl.com>
Sent: Wednesday, August 27, 2025 11:19 AM
To: ngough@bellsouth.net		 	
Cc: Sara Hurst <sarahurst@cfl.rr.com>
Subject: Re: Movie Night - the sequel
Sara,

I concur on the thoughts below, and am also happy to help with any questions from the HOA.

Sincerely,

From: "Nigel Gough" <ngough@bellsouth.net>
Subject: RE: Movie Night - the sequel Date: September 27, 2025 at 1:50:41 PM EDT To: "'Sara Hurst'" <sarahurst@cfl.rr.com>
Cc: "'Jason Showe'" <jshowe@gmscfl.com>, "'Linda Johnson - LCAM'" <ljohnson@artemislifestyles.com>
Hi Sara:
At the FT BOD meeting last Wednesday, we approved up to $3,000.00 for 50% financial participation in the CDD proposed movie night next March.
Please keep me in touch with the CDD’s progress on this proposed movie night event. Thanks

Nigel

Nigel E. Gough, President
Falcon Trace Property Owners' Association, Inc. c/o Artemis Lifestyles Services, Inc.
1631 E. Vine Street | Suite 300 | Kissimmee, FL 34744